CivicSpark Project Coordinator - CivicWell

CivicSpark Project Coordinator

WHO WE ARE

 CivicWell (formerly the Local Government Commission) supports leaders responding to the climate crisis and its impact on their communities. As a nonprofit organization, we inspire, equip, connect, and cultivate leaders working toward a more sustainable and resilient future. We know that innovation happens when communities name their own challenges and define their own visions. Through policy guidance, collaborative partnerships, and direct assistance, we support and equip communities to bring those visions to life.

CivicSpark is an AmeriCorps program administered by CivicWell and dedicated to building capacity for public agencies to address emerging environmental and social equity resilience challenges such as climate change, water resource management, affordable housing, and mobility. Each year we recruit Fellows to implement targeted sustainability and resilience projects supporting public agencies, while also building long-term capacity to ensure the work is sustained after their service year is completed. Since 2014, over 620 Fellows have provided over 900,000 hours of service to more than 320 local public agencies through over 875 projects. CivicSpark is currently in its ninth year of operations, and hosts fellows in three states (California, Colorado and Washington) with plans for additional expansion.

 About Us: 

https://civicwell.org/about-us/ 

https://civicspark.civicwell.org/

 

POSITION OVERVIEW

We are looking for a motivated, multi-talented and committed individual to join the CivicSpark team and provide support for the coordination and execution of a variety of tasks involved with administering the program, which currently consists of 14 team members and 100+ fellows. We are seeking a motivated, detail-oriented individual with strong communication and organizational skills with a growth mindset, and the ability to learn and apply new skills. This is an excellent opportunity to be involved and build expertise in program management and development of an AmeriCorps program, particularly in the fields of climate change, water resource management, affordable housing, and mobility.

This is a remote position with a preference for candidates in current CivicSpark program areas of California, Colorado, and Washington state. This position will require occasional travel in these regions and potential expansion areas.

POSITION RESPONSIBILITIES:

 The CivicSpark Project Coordinator will support the CivicSpark team with a variety of tasks, including the following. The ideal candidate must be able to skillfully execute ALL of the following responsibilities through the CivicWell DEI lens:

Program Administration, Operations and Fundraising

  • Assist the CivicSpark management team with overall program administration and operations
  • Support with CivicSpark implementation and other program work as needed.
  • Support staff engagement with partners, fellows and alumni through capacity building activities.
  • Assist with special projects, workgroups and committees and perform associated responsibilities.
  • Support program development and fundraising activities through sponsorship research and proposal support.
  • Assist with the procurement of equipment and supplies such as Fellow uniforms.
  • Support logistics for program event planning including coordinating venues, catering, and lodging.
  • Assist in the development, implementation, and continuous improvement of CivicSpark policies, processes, and workflows.
  • Facilitate clear communication of progress, challenges, and changes to Project Managers.

 Fellow and Partner Recruitment

  • Assist in developing an effective recruitment outreach plan.
  • Assist with year-round recruitment activities for CivicSpark Fellows and project partners, including research into relevant outreach channels and management of job postings.
  • Support a comprehensive Fellow hiring process including reviewing applications, scheduling interviews, and managing hiring process data.

Program Marketing and Storytelling

  • Conduct market research on relevant trends in national service and identify new opportunities to promote CivicSpark.
  • Create content for digital and print marketing following the program’s branding guidelines.
  • Help manage and update the program’s website.
  • Evaluate new and existing technologies and add-on applications to improve and optimize marketing team performance.
  • Support and maintain the program’s contacts database (CRM)

Alumni Engagement

  • Support Alumni engagement via existing and new channels, such as the Alumni Board, coordinating Alumni speakers at major events, developing an Alumni-Fellow mentorship program, connecting Alumni with professional development opportunities, and/or leveraging alumni relationships to bring new resources to the program.

 Data Collection & Analysis

  • Support high-quality data collection, management, and analysis and assist with program reporting to funders.
  • Support current databases and implementation of new databases.
  • Administer surveys and analyze results to better inform programming, recruitment, and related efforts.
  • Maintain an organized alumni database, alumni listserv, and other alumni communication tools.

Training & Event Planning

  • Assist with planning and coordinating the program’s three major events (Orientation, Mid-Year Retreat, and Graduation)
  • Assist with planning and implementation to the monthly Fellow training schedule, the Fellow Leadership Program, and AmeriCorps Service Day

Other

  • Other duties as assigned by the CivicSpark management team

 

QUALIFICATIONS

We are searching for candidates with the following key attributes and qualifications:

  • A bachelor’s degree in Public Policy, Urban Planning, Business Administration, Political Science and Government, or a relevant field or 3+ more years of work experience in a relevant field.
  • At least one year of program administration, project management, operations and/or communications experience with increasing leadership responsibility.
  • Experience in marketing, recruitment, and/or event organizing and planning
  • Have excellent organizational and time management skills
  • A baseline understanding of website development and content creation
  • Familiarity with, or ability to learn, Google Suite, Monday.com, AirTable, Formsite, and/or Zapier
  • Can effectively manage workload and competing priorities
  • Have strong written and verbal communication skills
  • Are adaptable, dependable, and responsible
  • Are accurate and detail-oriented
  • Have initiative and are self-motivated
  • Ability to work well independently and as part of a team
  • Drive to integrate racial equity into all program areas
  • Confidence in public speaking capabilities
  • Experience working in a nonprofit or government agency
  • Experience with AmeriCorps or similar service-oriented programs
  • Interest in learning about programs that build local community resilience

 

COMPENSATION

CivicWell supports staff by providing opportunities for professional development and training in a collaborative work environment. A strong work-life balance is encouraged and supported through flexible work schedules, a focus on staff engagement, and employee appreciation. Staff have the opportunity to engage and participate in both internal and external organizational initiatives and play an important role in an organization that is positively impacting communities across California.

This position is full-time and non-exempt (hourly). The annual full-time starting salary range for this position is $55,000-$65,000 depending on qualifications.

CivicWell’s benefits package includes:

  • 100% employer-paid medical, dental, vision, life insurance, and long-term disability coverage.
  • Vacation: Ten days of paid time off accrued in years one and two / three weeks accrued during year three.
  • 12 paid holidays per year.
  • Access to CivicWell’s Employee Assistance Program.
  • 401K retirement plan with an employer contribution which is currently up to 4% of salary. Full-time employees are eligible to participate in the plan after 90 days of employment and will become eligible for the 4% employer match after 1 year of employment.

 

HOW TO APPLY

Interested applicants should email their resume and cover letter describing their qualifications and interest in the position along with three professional references to HR@civicwell.org.

Candidates are requested to use the following headings and labels when submitting their applications. References should be included directly in the email body.

  • Email subject line: CivicSpark Project Coordinator Application [Full Name]
  • Cover Letter attachment: Cover Letter [Full Name]
  • Resume attachment: Resume [Full Name]

 

CivicWell is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply.

 

This position will remain open until filled and interviews will be conducted on a rolling basis starting 11/14/2022.

Apply Now


    Apply Today

    Interested applicants should email their résumés, cover letters describing their qualifications and interest in the position, and three references to hr@civicwell.org